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Title
Text copied to clipboard!Human Resources Administrative Specialist
Description
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We are looking for a Human Resources Administrative Specialist who will be responsible for the efficient management of personnel documentation and administrative processes within the company. This role is essential to ensure that all employee data is processed accurately and in compliance with legal requirements. The specialist collaborates with various departments to support recruitment, training, time tracking, and other HR-related processes. Responsibilities include preparing employee documents, entering data into HR management systems, preparing reports, and ensuring compliance with internal and external regulations. We expect the candidate to be precise, organized, and able to work independently, as well as communicative and capable of cooperating with employees at various levels. This position offers an opportunity to develop skills in the HR field and be part of a dynamic team that promotes company growth and employee well-being.
Responsibilities
Text copied to clipboard!- Preparing and processing personnel documentation.
- Administering employment contracts and other legal documents.
- Entering and maintaining employee data in HR management systems.
- Supporting recruitment and training process organization.
- Managing time tracking and leave registration.
- Collaborating with accounting and other departments on employee matters.
- Ensuring compliance with labor laws and internal policies.
- Preparing reports for management and external institutions.
- Communicating with employees on administrative issues.
- Providing and implementing process improvement suggestions.
Requirements
Text copied to clipboard!- Higher education in HR or administrative field.
- At least 2 years of experience in personnel administration.
- Good knowledge of labor laws and regulations.
- Ability to work with HR management systems and MS Office.
- High accuracy and organizational skills.
- Ability to solve problems and make decisions independently.
- Good communication and teamwork skills.
- Confidentiality and responsibility.
- Ability to work in a dynamic and changing environment.
- Latvian and English language skills at conversational level.
Potential interview questions
Text copied to clipboard!- What is your experience in managing personnel administrative processes?
- How do you ensure data accuracy and confidentiality?
- Which HR management systems have you used?
- How would you resolve a conflict between employees in the administrative area?
- What is your knowledge of labor legislation?
- How would you organize time tracking and leave registration?
- What are your communication skills when working with employees at different levels?
- How would you respond to an urgent administrative issue?
